ES-PT pilot site training workshop (Loulé, 21-22 Nov 2023)

Introduction Session (pptx)

Marc Berenguer, UPC

Karen O'Regan, ECMWF

• High-level presentations (who are the EDERA Partners, How can EDERA products aid civil protection/emergency responders with decision making, etc).
• Introduce case studies we will use later in workshop
• Introduce how we would like them to interact with us during the demonstration phase

Group introductions - Icebreaker

Abel Gomes, ANEPC (pptx)

Rosa M. Torres, DGPCE

Antonio Santiago, AMAYA (pptx)

Jorge Suárez, S+EM (pdf)

AlexandraSandra Fonseca,Correia, IPMA (pptx)

• Attendees to present a storyline of how they dealt with recent events (the chosen case studies, if possible) in their region
• Before the workshop, attendees will be asked to prepare a storyline of how they dealt with the case study floods for the grouped introduction session. We should prepare 4-5 primer questions to prompt contribution (e.g. What tools/platforms they had available at the time of the event? How effective were the forecast lead times/ timeliness? Do they feel they had sufficient information for decision-making? What could be improved in their workflows? What knowledge gaps do they wish to be filled with EDERA? etc.)
• Discuss what events have occurred in pilot sites over last 5 years - ask stakeholders ahead of the meeting to prepare this information- Task 4.1

Guided demonstration of EDERA Platform and Products (pptx)

Marc Berenguer, UPC

Calum Baugh, ECMWF

Seppo Pulkkinen, FMI

• building from what is presented in the pre-workshop videos, step attendees through the EDERA platform, products, and process.

Co-design session - Analysing the EDERA forecast products (pptx)

Calum Baugh

• Guided walk through of the platform for a case study
• Discuss workflows for interpreting the products (and test it during the local case study session on day 2).

 Day 1 closure

• quick wrap up
• overview of Day 2

Local case studies

Antonio Santiago, AMAYA (pptx)

Abel Gomes, ANEPC (pptx)

Rosa Torres, DGPCE (pdf)

• present local case studies

Hands-on analysis of EDERA products for selected case studies (pptx)

Calum Baugh, ECMWF

• interpret EDERA products for selected case studies using the co-designed checklist from DAY 1. Hands-on.

Management of cross-border emergencies

Abel Gomes, ANEPC (pptx)

Rosa M. Torres, DGPCE (pdf)

• Present how cross-border management works for other hazards (for example forest fires? Abel & Antonio to suggest presenters)
• Introduce cross-border case study
• Interpret EDERA forecast for the cross-border event together
• Evaluate and feedback on joint interpretation of forecast in the context of cross-border management strategies

Feedback session (pptx)

Calum Baugh, ECMWF

• Evaluate attendees' interpretation of the forecasts using the checklist
• Agree the configuration of the EDERA products (Task 6.1) - lead time, spatial aggregation, design of products

Plans for stakeholders’ participation on the EDERA demonstration

Calum Baugh, ECMWF

• what work is expected from attendees for the project,
• how to set up notifications, receive data, etc.
• What should be the content of the notifications?
  • Only text
  • Also a hydrograph?
  • Impact info
• Finnish partners work in SMS, so could the notifications work with this?
• Do we want to develop a questionnaire like the EFAS feedback form?
• Could we have regular follow-up interviews maybe as part of WP5, would be up to each local organiser to facilitate these, maybe every 3 months
  • Need to be careful about managing the workload, too frequent is too much work, too infrequent and the users may forget

Local case studies

Antonio Santiago, AMAYA (pptx)

Abel Gomes, ANEPC (pptx)

Rosa Torres, DGPCE (pdf)

• present local case studies

Hands-on analysis of EDERA products for selected case studies (pptx)

Calum Baugh, ECMWF

• interpret EDERA products for selected case studies using the co-designed checklist from DAY 1. Hands-on.

Management of cross-border emergencies

Abel Gomes, ANEPC (pptx)

Rosa M. Torres, DGPCE (pdf)

• Present how cross-border management works for other hazards (for example forest fires? Abel & Antonio to suggest presenters)
• Introduce cross-border case study
• Interpret EDERA forecast for the cross-border event together
• Evaluate and feedback on joint interpretation of forecast in the context of cross-border management strategies

Feedback session (pptx)

Calum Baugh, ECMWF

• Evaluate attendees' interpretation of the forecasts using the checklist
• Agree the configuration of the EDERA products (Task 6.1) - lead time, spatial aggregation, design of products

Plans for stakeholders’ participation on the EDERA demonstration

Calum Baugh, ECMWF

• what work is expected from attendees for the project,
• how to set up notifications, receive data, etc.
• What should be the content of the notifications?
  • Only text
  • Also a hydrograph?
  • Impact info
• Finnish partners work in SMS, so could the notifications work with this?
• Do we want to develop a questionnaire like the EFAS feedback form?
• Could we have regular follow-up interviews maybe as part of WP5, would be up to each local organiser to facilitate these, maybe every 3 months
  • Need to be careful about managing the workload, too frequent is too much work, too infrequent and the users may forget