FI+ pilot site training workshop (Helsinki, 09-10 Nov 2023)

Introduction Session (pptx)

Marc Berenguer, UPC

Karen O'Regan, ECMWF

• High-level presentations (who are the EDERA Partners, How can EDERA products aid civil protection/emergency responders with decision making, etc).
• Introduce case studies we will use later in workshop
• Introduce how we would like them to interact with us during the demonstration phase

Group introductions - Icebreaker

Abel Gomes, ANEPC (pptx)

Rosa M. Torres, DGPCE

Antonio Santiago, AMAYA (pptx)

Jorge Suárez, S+EM (pdf)

Alexandra Fonseca, IPMA (pptx)

• Attendees to present a storyline of how they dealt with recent events (the chosen case studies, if possible) in their region
• Before the workshop, attendees will be asked to prepare a storyline of how they dealt with the case study floods for the grouped introduction session. We should prepare 4-5 primer questions to prompt contribution (e.g. What tools/platforms they had available at the time of the event? How effective were the forecast lead times/ timeliness? Do they feel they had sufficient information for decision-making? What could be improved in their workflows? What knowledge gaps do they wish to be filled with EDERA? etc.)
• Discuss what events have occurred in pilot sites over last 5 years - ask stakeholders ahead of the meeting to prepare this information- Task 4.1

Guided demonstration of EDERA Platform and Products (pptx)

Marc Berenguer, UPC

Calum Baugh, ECMWF

Seppo Pulkkinen, FMI

• building from what is presented in the pre-workshop videos, step attendees through the EDERA platform, products, and process.

Co-design session - Analysing the EDERA forecast products (pptx)

Calum Baugh

• Guided walk through of the platform for a case study
• Discuss workflows for interpreting the products (and test it during the local case study session on day 2).

 Day 1 closure

• quick wrap up
• overview of Day 2

Local case studies

Antonio Santiago, AMAYA (pptx)

Abel Gomes, ANEPC (pptx)

Rosa Torres, DGPCE (pdf)

• present local case studies

Hands-on analysis of EDERA products for selected case studies (pptx)

Calum Baugh, ECMWF

• interpret EDERA products for selected case studies using the co-designed checklist from DAY 1. Hands-on.

Management of cross-border emergencies

Abel Gomes, ANEPC (pptx)

Rosa M. Torres, DGPCE (pdf)

• Present how cross-border management works for other hazards (for example forest fires? Abel & Antonio to suggest presenters)
• Introduce cross-border case study
• Interpret EDERA forecast for the cross-border event together
• Evaluate and feedback on joint interpretation of forecast in the context of cross-border management strategies

Feedback session (pptx)

Calum Baugh, ECMWF

• Evaluate attendees' interpretation of the forecasts using the checklist
• Agree the configuration of the EDERA products (Task 6.1) - lead time, spatial aggregation, design of products

Plans for stakeholders’ participation on the EDERA demonstration

Calum Baugh, ECMWF

• what work is expected from attendees for the project,
• how to set up notifications, receive data, etc.
• What should be the content of the notifications?
  • Only text
  • Also a hydrograph?
  • Impact info
• Finnish partners work in SMS, so could the notifications work with this?
• Do we want to develop a questionnaire like the EFAS feedback form?
• Could we have regular follow-up interviews maybe as part of WP5, would be up to each local organiser to facilitate these, maybe every 3 months
  • Need to be careful about managing the workload, too frequent is too much work, too infrequent and the users may forget